Management Assistant

Company: Maricopa County
Location: Phoenix
Posted on: April 23, 2024

Job Description:

Posting Date04/05/24Application Deadline04/21/24Pay RangeHiring Pay Range: $22.00 - $28.50 Hourly
Full Pay Range: $22.00 - $35.00 Hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.Job TypeUnclassifiedDepartmentOffice of Budget and FinanceAbout the PositionDo you have a passion for dynamic work and are looking for the opportunity to take advantage of your attention to detail and knack for precision skills? If so, this may be the perfect opportunity for you! The part-time Management Assistant provides advanced administrative support and analysis services to the Chief Financial Officer and staff, including financial, procurement, payroll, recruiting, hiring, and other support activities. The position coordinates office activities, performs research, prepares reports and presentations, and manages office administrative activities.About Us Here at Maricopa County Office of Budget & Finance, you can count on us to increase your potential! We value our staff and live by the motto, "Invest in us and we'll invest in you." We are trusted and innovative advisors to help leadership make informed fiscal decisions.Your expertise is an asset. So what are you waiting for?Let us be your long-term investment! APPLY NOW!Proud to Offer

• Perform work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance, with hybrid and alternative work schedule options
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including healthcare premium discounts
• Employee discounts for goods and services
• Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.29% monthly contribution rate and includes a 100% employer match on Day 1
• Learn more at We Require
  • Two years of responsible-related Finance/Accounting and/or administrative experience
  • Associate degree in public administration, business administration, finance, budget, or a closely related field
  • An equivalent combination of post-secondary education and/orjob-related experience may substitute for therequired education on a year-for-year basisWe Value
    • Bachelor's Degree in Public Administration or Business or a closely related fieldJob Contributions
      • Coordinate and manage office administrative activities, including facilities, technology, payroll and HR activities, and procurement
      • Function as a communication liaison for internal and external communications and assist the department staff in ensuring reports and communications are accurate and professional
      • Provide financial and procurement support services, including placing orders, monitoring contracts or quotes, processing invoices, and reconciling purchase card activity
      • Research and compile information from various sources with limited supervision. Perform ad hoc projects alone and in team environments
      • Act as the department Payroll and HR Liaison, working closely with Central Human Resources on department payroll and processing HR paperwork
      • Coordinate all recruitment and hiring activities, including new employee onboarding activities
      • Submit IT requests for telecommunications and technology needs and other related tasks for department employees
      • Schedule meetings and presentations, and coordinate meeting logistics and preparations
      • Make appointments, screen phone calls, handle visitors, and independently manage incoming correspondence and informal requests
      • Create correspondence, reports, or other materials for review or official signatureWorking Conditions
        • Part-time position: 30 hours per week
        • Some schedule flexibility is offered, subject to:
          • 6-8 hour workday
          • Business hour needs (7:30 am - 5:00 pm)
          • Work in the business office is required on Mondays & Tuesdays
          • A hybrid telework environment is available besides the required office days
          • Work is frequently subject to time pressures, multiple or complicated tasks, unscheduled tasks, and teamworkSelection Procedure
            • Only the most qualified candidates will be considered
            • Consideration will only be given to candidates who submit online applications
            • Candidates will be contacted primarily through email and their Workday online application profile
            • Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitiveMaricopa County is an equal opportunity employer.Apply Now!

Keywords: Maricopa County, Sun City , Management Assistant, Executive , Phoenix, Arizona